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2024-2025 Chapter Profile - Membership/Financial Info

WELCOME TO THE 2024-2025 CHAPTER PROFILE - MEMEBERSHIP/FINANCIAL INFO FORM!

WHO?  Each Chapter President (during 2024-2025) to complete and submit this Chapter Profile form on behalf of her ARCS Foundation Chapter

WHY?   This Chapter Profile Form collects the annual information required by the Affiliation Agreement between each Chapter and National.  It is the authoritative historical record of each Chapter’s members and financial sustainability.  The 2024-2025 Scholar Awards and UR Profile form is the historical record of each Chapter's scholars, awards, recipient institutions and site visits to those institutions.  Accuracy is important as the Chapter Profile information is used for:

  • Communicating to our members, scholars, recipient institutions and donors (ARCS Foundation Annual Report, Facts at a Glance, fundraising and social media content);
  • Identifying longer term trends in membership, financial sustainability, scholars and awards through the annual compilation of Chapter and National Profiles; and
  • Calculating annual National dues payable by each Chapter based on the number of each Chapter’s dues-paying members.

WHEN?

  • By July 31, 2025 -  Complete this form with information as of June 30, 2025

WHAT?

  • About confidentiality?  Membership information and endowment balances will be reported
    • to the Council of Presidents or the directors of National as requested for the fulfillment of their responsibilities;
    • to all ARCS Foundation members in the annual Chapter and National compilation available only on the members-only intranet website; and
    • in the aggregate in National public communications but all Chapter-specific membership and financial information will be held as confidential.
  • If I have a question about a question?  Please contact Sue Zoby at suezoby@gmail.com.

HOW?   General instructions for completing the 2024-2025 Chapter Profile - Membership/Financial Info Form

  • Use whole numbers and whole dollars only – please round up or down as applicable
  • Do not use dollar signs ($), commas (,) or periods (.) – any answer with these symbols will not be saved.
  • Go to the end of the form to save or submit your answers
    • You may choose either “Save Draft” or “Submit”
    • If you select “Save Draft,” the next time you open the Chapter Profile form, your entries will be immediately available for editing or adding more information.   However, error checking will not be activated until you select “Submit.” You must select "Submit" to finalize the process.
    • If you select “Submit,” the next time you open the Chapter Profile, you will see the prompt “You have already submitted this form” with a link to “View your previous submissions.”  If you click on this link, you will see a list of your previous submissions (there should be just one), and you can select “edit” to view, edit and add to your prior submission. 
      • When you edit a prior submission, your answers will be saved automatically even if there are errors.
      • When you edit a prior submission and then click “Submit,” you will be notified of errors and the field will be marked in red for your action.
CHAPTER INFORMATION
SECTION 1 - CHAPTER MEMBERSHIP AS OF 6/30/2025
National assesses dues on the number of dues paying members, but chapters are interested in whether your chapter offers complimentary, no-dues memberships, for example to recent ARCS Scholar Alums, so please describe those in the "Additional Membership Categories".
Active Members
$
Amount of dues paid by each active member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
Associate Members
$
Amount of dues paid by each associate member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
Honorary Members
Additional Membership Category 1
$
Amount of dues paid by each associate member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
Additional Membership Category 2
$
Amount of dues paid by each associate member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
Additional Membership Category 3
$
Amount of dues paid by each associate member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
Additional Membership Category 4
$
Amount of dues paid by each associate member
$
Contributions required above dues to support scholars (e.g., Required Scholar Award Fund Donation, Awards Dinner Tickets, Paid Lunches, Field Trip Costs).
SECTION 2 - FINANCIAL INFORMATION AS OF JUNE 30, 2025
Endowment Funds Held by Chapter (Fair Market Value)
$
$
Endowment Funds Held at Universities or Other Entities (consolidated information)
$
If you are unable to obtain the balance of these accounts as of June 30, please enter the date of the balance.
SECTION 3 - COMPLIANCE AS OF 6/30/2024
SECTION 4 - ACCOUNTING/FISCAL PRACTICES
What financial information is shared with your board?
Unpaid Award Obligations
Receivables for multi-year commitments
Who prepares your monthly financial statements?
Note that ARCS is waiving this chapter compliance item for 2024-25 if not required by your state.
Written Accounting Policies
COMPLETED BY: